A Great Meeting: Our Name is our Mission

Meeting Parliamentarian

Let A GREAT Meeting, Inc. Help with your Bylaws or Special Rules

We believe 80% of the success of a meeting is determined before it is ever called to order. That’s why we work with our clients prior to the meeting to prevent the preventable problems.

Bylaws and Rules

Your organization’s bylaws are the operating framework of the association, codifying your structure and flow of authority. Too much detail in the bylaws can be just as damaging as too little.

Training

Parliamentary procedure is a tool, not a weapon. No one can get away with nefarious behavior in a meeting unless others choose not to learn some simple principles. We make it easy to learn!

Snippets

Snippets are free, one page articles that focus on one aspect of meetings, leadership, or parliamentary procedure. There’s a new Snippet every month. Older Snippets are kept in the Snippet Niche.

Magic Gavel^®

The Magic Gavel^® mobile app is like having an expert in your pocket, always ready to provide motion wording, rules, and answers to parliamentary questions. Available for Apple and Android.

These four role-based ebooks for the chair, member, secretary and treasurer put everything you need at your fingertips – even during a meeting – using their table of contents and extensive hyperlinking.

Videos

View our first video “How Motions Work – Six Steps in Six Minutes.” Learn the fundamentals of decision-making. Once you master these six steps you will never get lost in a meeting again.

Games

Need a diversion? Guess parliamentary terms letter by letter before the meeting is adjourned sine die, take a parliamentary quiz, or find related parliamentary words in a word search puzzle.

Downloads

Save time by using checklists for developing agendas. Create voting cards to ensure only authorized people vote at the meeting. Design ballots, teller’s worksheets, and election reports.

Our Name is Our Mission.

A Great Meeting, Inc. was founded on the assumption that people get involved because they want to make a difference. Key to making that difference is the ability to participate effectively, which requires a basic understanding of group dynamics and the rules governing the process of effective group decision-making.

A great meeting happens when every participant has an equal opportunity to influence the outcome. The atmosphere must be cordial, yet allow for differing viewpoints. The participants must understand the purpose of the meeting and must be committed to making decisions in the best interest of the group as a whole. Decisions made in that kind of atmosphere are more likely to be lasting decisions, accepted by everyone.

Whether the group follows Robert’s Rules of Order Newly Revised, the AIP Standard Code of Parliamentary Procedure (formerly Sturgis), Ray Keesey’s Modern Parliamentary Procedure, Cannon’s Concise Guide to Parliamentary Procedure, or any other book of procedural rules, the fundamental goal is clarity and fairness.

We are committed to providing the services and materials you need to make sure your next meeting is A Great Meeting!

Colette C Trohan, PRP, CPP-T President & Lead Associate

Colette has over 25 years of experience helping clients in just about every organizational situation. She is known for her ability to apply customized strategies to client issues and her energetic training style. An expert in association governance and all related rules and documents, she wrote the Great Leader Series to provide the presiding officer, delegates, other leaders, and members with the tools to have great meetings.

Colette approaches each situation with flexibility, a balanced perspective, and a sense of humor. She rapidly analyzes and easily adapts to each client’s needs, in line with its culture. Her approach is designed to provide an interesting, stress-free experience.

W Craig Henry, PRP, CPP-T Senior Associate

Craig has over 30 years of business and nonprofit organizational experience. In structured meeting situations he serves as a professional presiding officer, parliamentarian, and strategist. In smaller groups he often acts as facilitator and trainer. He contributes a wide range of organizational and management experience, including governance, leadership development, and strategic planning.

Craig is the author of Parliamentary Parallels: A Comparison of the Similarities and Differences of Major Parliamentary Authorities and has written articles for local, state and national publications. He is also a Six Sigma Black Belt and a Licensed Professional Engineer.

E Marie Wilson, PRP, CPP-T Senior Associate

For over 15 years Marie has served as a presiding officer, parliamentarian, and trainer for a wide range of organizations, from large church assemblies and unions to smaller, but no less complex, New England town meetings. She holds a masters degree in public administration and has extensive experience with state and local government and regulatory agencies.

Marie is the editor of the Great Leaders Series. Her additional experience as an editor of technical publications and regulations makes her uniquely qualified to assist with association governing documents, finding creative solutions for internal problems and externally mandated restrictions.

Our Credentials

All three of us have earned the top designations in our field: Professional Registered Parliamentarian (PRP) and Certified Professional Parliamentarian-Teacher (CPP-T). There are approximately thirty people in the world who can make this claim. We are specially trained and experienced in all facets of association issues – writing bylaws, special rules and policies; planning agendas, meetings, and preparing minutes; and training officers and boards.

Click here to get a Snippet that explains the credentials that parliamentarians hold and the requirements for them.

Find the Right Parliamentarian

Groups that make decisions, such as for-profit corporations, nonprofit organizations, and charitable foundations, must follow procedural rules to ensure they meet their legal obligations. Some parliamentarians have been educated in more approaches than others – make sure you choose someone who has the credentials you need and understands your adopted parliamentary authority.

A great meeting starts long before the call to order. The right parliamentarian will help with agenda development, preparation of bylaws amendments and other motions to be taken up at the meeting, writing scripts as necessary to ensure a smooth flow, and anticipating problems that might arise. Using a parliamentarian who understands your association’s culture, rather than using a new person in every town, can give continuity and credibility to your meetings, making them more efficient and effective.

Click here for the Snippet that discusses the parliamentarian’s role.

Customize Your Rules

Many people complain that Robert’s Rules are arcane and too difficult to use, but neglecting to develop rules can lead to serious problems. The solution is simple – use a recognized parliamentary authority like Robert’s Rules as the base and add special rules to fit your organization’s customs and culture. We specialize in writing rules for our clients that fit their particular needs, rather than forcing them into a predetermined mold. Our clients decide how rigid or flexible to be, and under which circumstances.

Written rules provide consistency over time and prevent shifting interpretations as each new president takes office. When rules are developed in reaction to a particular situation, they are often tainted by the prevailing personalities and circumstances, and may not fit subsequent situations. Associations need to learn how to develop sound governance practices with the objectivity that is only possible when rules are developed before the conflict occurs.

Click here for the Snippet that discusses creating special rules.

Governance Documents

Associations are governed by both legal and procedural documents, starting with federal, state and local laws and, if applicable, articles of incorporation (also sometimes called the corporate charter or certificate). Many states require that the association adopt a constitution or bylaws to codify the structure and flow of authority. Other documents, specific to the association itself, might include special rules of order, standing rules, policies, and handbooks for particular activities like elections or conventions.

Documents have a particular hierarchy; if a rule in a subordinate document conflicts with one in a higher-ranking document, it is null and void to the extent of the conflict. Governance decisions don’t just have to fit the association’s needs, they have to be placed in the correct document.

Click here for a Snippet on the governance documents hierarchy.

Latest News

Announcing March 2021 Snippet: Meeting Scripts

The meeting snippet for March 2021 is on “Meeting Scripts.”

It should be available on or around March 1, 2021.

ventriloquially Voting vs. Polling

A funny thing happened on the way to virtual meetings: people began to realize the simplicity and ease with which voting happens when they are all in the same physical space. There was a new appreciation for the ability to take a quick voice vote or show of hands and move on. It was easy to control who was in the room and what they could do by issuing voting cards or keypads only to authorized people. Software programs to handle these simple tasks are far more complex and fall under two categories: voting and polling. The difference between the two is night and day.

Announcing Febuary 2021 Snippet: Voting vs. Polling

The meeting snippet for February 2021 is on “Voting vs. Polling.”

It should be available on or around February 1, 2021.

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